Job posting will go live on December 4, 2025 for a limited time. Previous applicants do not need to reapply.

Job Code: 1046     Pay Grade:  013    FLSA Status: Non-Exempt

TO APPLY: Please visit www.ocfl.net/EmploymentVolunteerism/JobOpenings.aspx.  Search for job ID 37876 and click on the link. You will then be directed to apply for this specific job posting.

General Functions
Provides administrative support and assistance to management and/or professional staff. Assignments may involve conducting research and compiling data or administering technical systems.

Work is performed under the direct supervision of Division Manager and is reviewed through meetings, conferences, reports, and results achieved.

Representative Duties /Assignments
Duties may vary based on area of assignment.

• Performs various complex administrative and confidential duties supporting divisional manager.
• Composes, proofreads and edits division correspondences, documents, memos, spreadsheet, minutes, logs, and reports for final approval or signature of divisional manager.
• Provides information on county policies and procedures to county employees and citizens. Conducts research, data collection and analysis of information for use in reports, presentations and meetings.
• Provides administrative support for any board or committee established and maintained by department.
• Prepares board or committee decisions for presentation to the Board of County Commissioners. Records, transcribes and publishes from audio tapes or written notes/formal board minutes.
• Supports cultivation of board members, patrons, and key stakeholders through administrative support of stewardship efforts, including correspondence, recognition activities, and maintaining contact records.
• Coordinates outreach and communication with board members, including scheduling one-on-one meetings and supporting onboarding and engagement efforts.
• Assists in the planning and execution of special meetings, donor events, or community programs, including coordinating logistics, preparing materials, and supporting follow-up communication.
• Schedules, coordinate and prepares meetings and agendas; collects and provides support materials, coordinates staff reports and prepares consolidation of reports for use by appropriate staff, consultants and other interested parties.
• Serves as a primary point of contact for division manager for public inquiries and front-facing interactions with high-profile guests, ensuring professionalism and responsiveness in all communications.
• Ensures appeals and public hearings requests are handled in a timely manner. Interacts with elected officials, consultants, County staff members and the general public.
• Maintains data used in software applications, creates management reports and reviews information for compliance with County policy and procedures.

Minimum Qualifications

Graduation from high school or equivalent and four years of secretarial or administrative experience; or an equivalent combination of relevant education and experience.

Preferences

• Ability to type at a rate of 40 correct words per minute.
• Experience with word processing, spreadsheet or presentation software.
• Experience with Blackbaud Altru or similar fundraising CRM software.